Three basics keys to run a virtual meeting

Nowadays, the race for the one who shows he is the best in technology is everywhere. Even in the event industry, the virtual meeting are going more and more important to show how the organizer is modern and adapted to his world. Moreover, it allows to avoid travel costs. Even in politics, the hologram presented by J.L Melenchon had a great impact in his race for presidency! But now we know it’s a big trend to follow, we should learn what the basics to successfully run a virtual event are. This article give us three basics keys to lead a virtual meeting.

Keep you meeting human

There is nothing worst that talking to people who doesn’t look to listen to you… Whatever the type of event you use, keep it human. If you organize a virtual meeting, turn the video on! As most of the attendees are already separated by phone, don’t put additional distance between them. It’s important to see faces of the people you are talking to, to directly feel their emotions and reactions. Moreover, people don’t have the choice to look at the person who is talking, that automatically push more respect and make people focused on the meeting.

Prepare the meeting even more

Instead of having the person in front of you, in his office, with just the necessary to run the meeting around, you will be in your own environment, with all the things you like around you, all easy-to-catch distractions… That’s why the virtual meeting has to be prepare even more, to keep the attention of your attendees. Send a detailed agenda to the participants few days before the meeting, as they have time to read it, understand what it is about and prepare their interventions. Nobody takes the same time to think about ideas, so if the participants discover the ideas during the meeting, it could happen that after having much time to think about it participants have other ideas and… need another reunion. It is already very hard to have people from different places caught together in the same time once, don’t take the risk to have to do this organization twice.

Make people feel comfortable

Even if it’s a virtual meeting, you don’t have to feel like you have to go right and fast on the goal. Take your time for at least each person to each other’s, make a funny anecdote on everyone to make people comfortable, relaxed and a friendly atmosphere. During the conference, you have to make respected the time to speech of everybody, be sure people don’t interrupt each other’s especially if there is a gap between the time people talks and the time the others hear because of the network. At the beginning of the meeting, establish the communication rules and be sure everybody respect it all time long!

These three keys are really basics but fundamenta to run a virtual meeting. Everybody has to find what is important for him but also for the attendees and make additional but specific “keys” adapted to the topic, the culture and personalities of the participants etc. So now, you don’t have choice to take the plunge! :)