There is a trend of meetings and events technology that a variety of softwares are available which can support the meeting or event planners to make the meetings and events more efficient and successful. One category of the software is the online registration software.
For the present meetings and events, 70-80% of meeting professionals use online registration software. Most of the meeting/event registration softwares are cloud-based or web-based, which means efficiency increases of 90% or more from paper-based methods.
By using the conference and event registration software, meeting and event planners can build registration forms that accurately collect data and personalize the registration experience for every attendee. And the software as a service application lives securely in the cloud, giving meeting and event organizers access to all registrant information easy and fast.
There is a list of the mainstream meeting/event management softwares, some are the comprehensive multifunction softwares including the functions of registration process, others are specialized on the registration. They offer a easy-to-use features that will enhance the registration process for both planners and attendees.
amiando.com -XING Events
cvent.com
certain.com
etouches.com
emeetingsonline.com
regonline.com
signup4.com
For the majority of meeting/event registration softwares, there are some common features.
- Customized online registration forms to ensure your conference branding is maintained.
- Offer meetings/events attendees an easy and secure way to pay by integrating planner merchant account or using software’s account.
- Self-serve registration changes.
- Check in attendee’s on-site quickly and easily, reduce the time and cost of having conference staff administer complicated spreadsheets.
- A good method to communicate effectively with conference organizers by setting up permission based logins.
- Comprehensive and easy-to-use reporting.
- Provide registration websites in multiple languages for international users.
- Keep costs low with simple credit based system.
With the development of events and conferences technology, the online registration software is the mainly specific application of the most meeting and event planners, it is an important step of the meeting and event automation. By using the online registration software, the planner can benefit from different aspects.
- Save time: instead of working between multiple applications, or even processing hand-written and mailed registration forms, reduce planner total workload.
- Save money: the software is greatly reduced registration costs, some even free support.
- A simplified and high-secure method of payment, cancellations and refunds for the attendees with seamless integration with bank accounts.
- Capture and consolidate data, analyze results and create reports that show you exactly what you're doing right and what needs improvement.
The using of online registration software is a meaningful step for the process of meeting and event automation, it is a significant trend of the development of present and future strategic meeting and event management. Further more, by using the end-to-end conference management tools, we can streamline conference registrations, conference promotions and marketing, travel logistics, budget and payment collection, reports and surveys, socializing and networking, blog and feedback and more, it will take the meetings and events management to the next level.
Written by Yi ZHAO & Pinyi LU
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